Legal

For individual or additional activities and activities, further data protection declarations as well as other legal documents such as general terms and conditions (GTC), terms of use or conditions of participation may apply.

We are subject to Swiss data protection law as well as any applicable foreign data protection law, in particular that of the European Union (EU) with the General Data Protection Regulation (GDPR). The European Commission acknowledges that Swiss data protection law ensures adequate data protection.

1. Contact Addresses

Responsibility for the processing of personal data:

Matthias Gysi, Weierstrasse 10, 8302 Kloten,Switzerland, info@multilateral.ch

In individual cases, there may be other controllers for the processing of personal data or joint responsibility with at least one other controller.

Data Protection Representation in the European Economic Area (EEA)

We have the following data protection representation in accordance with Art. 27 GDPR:

VGS Datenschutzpartner GmbH, Am Kaiserkai 69, 20457 Hamburg, Germany, info@datenschutzpartner.eu

The Data Protection Representation serves as an additional point of contact for data subjects and authorities in the European Union (EU) and the rest of the European Economic Area (EEA)  for inquiries related to the GDPR.

2. Terms and legal bases

2.1 Definitions

Personal data is any information relating to an identified or identifiable natural person. A  data subject is an individual about whom we process personal data.

Processing includes any handling of personal  data, regardless of the means and processes used, such as the consultation, comparison, adaptation, archiving, storage, retrieval, disclosure, procurement, recording, collection, deletion, disclosure, ordering, organizing, storing, modifying, disseminating, linking, destroying and using personal data.

TheEuropean Economic Area (EEA)includes the Member States of the European Union (EU) as well as the Principality of Liechtenstein, Iceland and Norway. The General Data Protection Regulation (GDPR) refers to the processing of personal data as the processing of personal data.

2.2 Legal basis

We process personal data in accordance with Swiss data protection law, in particular the Federal Act on Data Protection (Data Protection Act, FADP) and the Data Protection Regulation (Data Protection Regulation, GDPR).

If and to the extent that the General Data Protection Regulation (GDPR) is applicable, we process personal data in accordance with at least one of the following legal bases:

• Art. 6 (1) (b) GDPR for the necessary processing of personal data for the  performance of a contract with the data subject as well as for the implementation of pre-contractual measures.
• Art. 6 (1) (f) GDPR for the necessary processing of personal data in order to safeguard the legitimate interests of us or of third parties, unless the fundamental freedoms and fundamental rights as well as the interests of the data subject prevail. Legitimate interests are, in particular, our interest in being able to carry out our activities and activities in a permanent, user-friendly, secure and reliable manner, as well as to communicate about them, to ensure information security, to protect against misuse, to enforce our own legal claims and to comply with Swiss law.
• Art. 6 (1) (c) GDPR for the necessary processing of personal data to comply with a legal obligation to which we are subject in accordance with any applicable law of member states in the European Economic Area (EEA).
• Art. 6 (1) (e) GDPR for the necessary processing of personal data for the performance of a task that is in the public interest.
• Art. 6 (1) (a) GDPR for the processing of personal data with the consent of the data subject.
• Art. 6 (1) (d) GDPR for the processing of personal data necessary to protect the vital interests of the data subject or another natural person.

3. Nature, Scope and Purpose

We process the personal data that  is necessary to  be able to carry out our activities and activities in a permanent, user-friendly, secure and reliable manner. Such personal data may include, in particular, the categories of inventory and contact data, browser and device data, content data, meta or marginal data and usage data, location data, sales data, and contract and payment data.

We process personal data for the period of time required for the respective purpose(s) or by law. Personal data whose processing is no longer necessary will be anonymised or deleted.

We may have personal data  processed by third parties. We may process personal data together with third parties or transfer them to third parties. Such third parties are, in particular, specialized providers whose services we use. We also ensure the data protection of such third parties.

As a matter of principle, we process personal  data  only with the consent of the data subjects. If and to the extent that the processing is permissible for other legal reasons, we may waive the need to obtain consent. For example, we may process personal data without consent in order to perform a contract, to comply with legal obligations, or to protect overriding interests.

We also process personal data that we receive from third parties, obtain from publicly available sources or collect in the course of our activities and activities, if and to the extent that such processing is permitted for legal reasons.

4. Communication

We process personal data in order to be able to communicate with third parties. In this context, we process in particular data that a data subject transmits when contacting us, for example by post or e-mail. We may store such information in an address book or similar means.

Third parties who transmit data about other persons are obliged to ensure data protection with regard to such data subjects. To this end, the accuracy of the personal data transmitted must be ensured, among other things.

We use selected services from suitable providers in order to be able to communicate better with third parties.

In particular, we use:

• bexio: Customer Relationship Management (CRM); Provider: bexio AG (Switzerland); Information on data protection: Privacy policy,“Cloud and data security”,“Data Security – Definition and Measures for Companies”.

5. Applications

We process personal data about applicants insofar as they are necessary for the assessment of suitability for an employment relationship or for the subsequent execution of an employment contract. The required personal data results in particular from the information requested, for example in the context of a job advertisement. We may publish job advertisements with the help of suitable third parties, for example in electronic and printed media or on job portals and job platforms.

We also process personal data that applicants voluntarily provide or publish, in particular as part of cover letters, CVs and other application documents as well as online profiles.

If and to the extent that the General Data Protection Regulation (GDPR) is applicable, we process personal data about applicants, in particular in accordance with Art. 9 (2) (b) GDPR.

6. Data security

We take appropriate technical and organizational measures to ensure data security appropriate to the respective risk. With our measures, we guarantee in particular the confidentiality, availability, traceability and integrity of the processed personal data, but without being able to guarantee absolute data security.

Access to our website and our other online presence is provided by means of transport encryption (SSL / TLS, in particular with the Hypertext Transfer Protocol Secure, abbreviated HTTPS). Most browsers mark transport encryption with a small padlock in the address bar.

Our digital communication – like all digital communication – is subject  to mass surveillance without cause or suspicion by security authorities in Switzerland, the rest of Europe, the United States of America (USA) and other countries. We cannot have any direct influence on the corresponding processing of personal data by intelligence services, police departments and other security authorities. Nor can we rule out the possibility that individual data subjects may be targeted for surveillance.

7. Personal data abroad

As a matter of principle, we process personal data  in Switzerland and the European Economic Area (EEA). However, we may also export or transfer personal data to other countries, in particular in order to process it there or to have it processed.

We may include personal data in all States and territories on Earth as well as elsewhere in the Universe provided that the law of that country is Resolution of the Swiss Federal Council adequate data protection and, if and to the extent that the General Data Protection Regulation (GDPR) is applicable, in accordance with Decision of the European Commission ensures adequate data protection.

We may transfer personal data to countries whose law does not ensure adequate data protection, provided that data protection is guaranteed for other reasons, in particular on the basis of standard data protection clauses or with other appropriate safeguards. Exceptionally, we may export personal data to countries without adequate or suitable data protection if the special data protection requirements are met, such as the explicit consent of the data subjects or a direct connection with the conclusion or execution of a contract. Upon request, we will be happy to provide data subjects with information about any guarantees or provide a copy of any guarantees.

8. Rights of data subjects

8.1 Data protection claims

We grant data subjects all claims in accordance with applicable data protection law. In particular, data subjects have the following rights:

• Information: Data subjects can request information as to whether we are processing personal data about them and, if so, what personal data is involved. Data subjects will also receive the information necessary to assert their data protection claims and ensure transparency. This includes the processed personal data as such, but also information on the purpose of processing, the duration of storage, any disclosure or export of data to other countries and the origin of the personal data.
• Rectification and restriction: Data subjects can rectify inaccurate personal data, complete incomplete data and have the processing of their data restricted.
• Deletion and objection: Data subjects can have personal data deleted (“right to be forgotten”) and object to the processing of their data with effect for the future.
• Data disclosure and data transfer: Data subjects may request the disclosure of personal data or the transfer of their data to another controller.

We may postpone, limit or refuse to exercise the rights of data subjects to the extent permitted by law. We can point out to data subjects any requirements that may have to be fulfilled for exercising their data protection claims. For example, we may refuse to provide information in whole or in part with reference to trade secrets or the protection of other persons. For example, we may also refuse to delete personal data in whole or in part with reference to statutory retention obligations.

We may, by way of exception, charge costs for exercising the rights  . We will inform affected persons in advance of any costs.

We are obliged to take appropriate measures to identify data subjects who request information or assert other rights. Data subjects are obliged to cooperate.

8.2 Legal protection

Data subjects have the right to enforce their data protection claims by legal means or to lodge a complaint with a competent data protection supervisory authority.

The data protection supervisory authority for complaints by data subjects against private controllers and federal bodies in Switzerland is the Federal Data Protection and Information Commissioner(FDPIC).

European Data Protection Supervisory Authorities (DPAs) for complaints from data subjects – if and to the extent that the General Data Protection Regulation (GDPR) is applicable – are to be regarded as Members of the European Data Protection Board (EDPB). In some Member States in the European Economic Area (EEA), data protection supervisory authorities have a federal structure, especially in Germany.

9. Use of the Website

9.1 Cookies

We may use cookies. Cookies – our own cookies (first-party cookies) as well as cookies from third parties whose services we use (third-party cookies) – are data that are stored in the browser. Such stored data does not have to be limited to traditional text cookies.

Cookies can be stored temporarily in the browser as “session cookies” or for a certain period of time as so-called permanent cookies. Session cookies are automatically deleted when the browser is closed. Persistent cookies have a certain storage period. In particular, cookies make it possible to recognise a browser the next time you visit our website and thereby measure, for example, the reach of our website. However, persistent cookies can also be used for online marketing, for example.

Cookies can be completely or partially deactivated and deleted at any time in the browser settings. Without cookies, our website may no longer be available in its entirety. We actively ask – at least if and to the extent necessary – for your explicit consent to the use of cookies.

In the case of cookies that are used to measure success and reach or for advertising, a general objection (“opt-out”) via the AdChoices (Digital Advertising Alliance of Canada), the Network Advertising Initiative (NAI), YourAdChoices(Digital Advertising Alliance) or Your Online Choices (European Interactive Digital Advertising Alliance, EDAA).

9.2 Logging

We may log at least the following information for each access to our website and other online presence, provided that it is transmitted to our digital infrastructure during such access: date and time, including time zone,IP address, access status (HTTP status code), operating system including user interface and version, browser including language and version, accessed individual sub-page of our website including amount of data transferred, last website accessed in the same browser window (referrer or referrer).

We log such information, which may also constitute personal data, in log files. The information is necessary in order to be able to provide our online presence in a permanent, user-friendly and reliable manner. The information is also required to ensure data security – including by third parties or with the help of third parties.

9.3 Web beacons

We may embed web beacons into our online presence. Web beacons are also known as web beacons. Web beacons – including those of third parties whose services we use – are usually small, invisible images or scripts formulated in JavaScript that are automatically retrieved when accessing our online presence. Web beacons can be used to record at least the same information as in log files.

10. Social Media

We are present on social media platforms and other online platforms in order to be able to communicate with interested persons as well as to inform about our activities and activities. In connection with such platforms, personal data may also be processed outside Switzerland and the European Economic Area (EEA).

The general terms and conditions (GTC) and terms of use as well as data protection declarations and other provisions of the individual operators of such platforms also apply. In particular, these provisions provide information on the rights of data subjects directly vis-à-vis the respective platform, including, for example, the right to information.

11. Third-Party Services

We use the services of specialized third parties in order to be able to carry out our activities and activities in a permanent, user-friendly, secure and reliable manner. Such services allow us to embed features and content on our website, among other things. In the case of such an embedding, the services used cover, at least temporarily, the IP Addresses of users.

For necessary security, statistical and technical purposes, third parties whose services we use may process aggregated, anonymized or pseudonymized data in connection with our activities and activities. For example, it is performance or usage data in order to be able to offer the respective service.

In particular, we use:

• Google services: Providers: Google LLC (USA) / Google Ireland Limited (Ireland) for users in the European Economic Area (EEA) and Switzerland; General information on data protection: “Privacy and Security Principles”,Privacy policy,“Google is committed to complying with applicable data protection laws”,“Guide to data protection in Google products”,“How we use data from websites or apps on or in which our services are used” (information provided by Google),«Types of cookies and similar technologies used by Google»,«Advertising over which you have influence» («Personalized advertising»).
• Microsoft Services: Providers: Microsoft Ireland Operations Limited (Ireland) for users in the European Economic Area (EEA), Switzerland and the United Kingdom / Microsoft Corporation (USA) for users in the rest of the world; General information on data protection: «Data protection at Microsoft»,«Data protection and privacy»,Privacy policy,«Data & Privacy Settings».

11.1 Digital Infrastructure

We use the services of specialized third parties to make use of the necessary digital infrastructure in connection with our activities and operations. These include, for example, hosting and storage services from selected providers.

In particular, we use:

• Amazon Web Services (AWS): storage space and other infrastructure; Providers: Amazon Web Services Inc. (USA) for users in Switzerland / Amazon Web Services EMEA SARL (Luxembourg) for users in the European Economic Area (EEA); Information on data protection: Privacy policy,«Data Protection Centre»,«Frequently asked questions about data protection»,«General Data Protection Regulation (GDPR) Centre».
• Cloudflare: Content Delivery Network (CDN); Cloudflare Inc. (USA); Data protection information:  «Privacy Policy», Privacy Policy, Cookie Policy.
• Google Cloud Including Google Cloud Platform (GCP): storage space and other infrastructure; Google Cloud-specific providers: Google/ LLC (USA) for users in the USA / Google Ireland Limited or Google Commerce Limited (both Ireland) for users in the European Economic Area (EEA) and Switzerland (see «Google Contracting Entity»for providers in other countries); Google Cloud-specific disclosures: «Privacy Resource Center»,«Data protection»,«Center for Compliance Resources»,“Trust and security”.
• Hostpoint: Hosting; Provider: Hostpoint AG (Switzerland); Information on data protection: Privacy policy.
• Microsoft Azure: storage space and other infrastructure; Provider: Microsoft; Microsoft Azure-specific information: «Data protection in Azure».
• WordPress.com: blog hosting and website builder; Providers: Automattic Inc. (USA) / Aut O’Mattic A8C Ireland Ltd. (Ireland) for users in Europe, among others; Information on data protection :Privacy policy,Cookie Policy.

11.2 Scheduling

We use services from specialized third parties to be able to make appointments online, for example for meetings. In addition to this data protection declaration, any directly visible terms and conditions of the services used, such as terms of use or data protection declarations, also apply.

In particular, we use:

• Doodle: Online scheduling; Provider: Doodle AG (Switzerland) as a subsidiary of TX Group AG (Switzerland); Information on data protection: Privacy policy,«General Terms and Conditions of the Processing of Personal Data».

11.3 Audio and video conferencing

We use specialized audio and video conferencing services to communicate online. For example, we can use it to hold virtual meetings or conduct online classes and webinars. For participation in audio and video conferences, the legal texts of the individual services, such as data protection declarations and terms of use, also apply.

Depending on your life situation, we recommend muting the microphone by default when participating in audio or video conferences, as well as blurring the background or displaying a virtual background.

In particular, we use:

• Google Meet: video conferencing; Provider: Google; Google Meet-specific information: «Google Meet – Security and privacy for users».
• GoTo Meeting: video conferencing; Providers: GoTo Inc. (USA) for users in the USA / GoTo Technologies Ireland Unlimited Company (Ireland) for users in other states and territories on Earth and elsewhere in the universe; Information on data protection: Privacy Policy (international),Privacy Policy (USA).
• Skype: audio and video conferencing; Skype-specific providers: Skype Communications SARL (Luxembourg) / Microsoft Corporation (USA) / Microsoft Ireland Operations Limited (Ireland) for users in the European Economic Area (EEA), the United Kingdom and Switzerland; Information on data protection: «Legal information about Skype»,«Privacy and security».
• TeamViewer Meeting: video conferencing; Provider: TeamViewer Germany GmbH (Germany); Information on data protection: Privacy policy,“First-class data protection”.
• Webex: video conferencing; Provider: Cisco Systems Inc. (USA); Information on data protection: «Cisco Online Privacy Policy»,«Compliance and Certifications for Cisco Webex».
• Zoom: video conferencing; Provider: Zoom Video Communications Inc. (USA); Information on data protection: Privacy policy,«Data protection at Zoom»,«Legal Compliance Center».

11.4 Online Collaboration

We use third-party services to enable online collaboration. In addition to this data protection declaration, any directly visible terms and conditions of the services used, such as terms of use or data protection declarations, also apply.

In particular, we use:

• Microsoft Teams: platform for productive collaboration, especially with audio and video conferences; Provider: Microsoft; Teams-specific information: «Data protection and Microsoft Teams».

11.5 Maps

We use third-party services to embed maps on our website.

In particular, we use:

• Google Maps Including Google Maps Platform: map service; Provider: Google; Google Maps-specific information: «How Google uses location information».

11.6 Fonts

We use third-party services to embed selected fonts as well as icons, logos and symbols on our website.

In particular, we use:

• Font Awesome: icons and logos; Provider: Fonticons Inc. (USA); Information on data protection: Privacy policy.
• Google Fonts: Types; Provider: Google; Google Fonts-specific information: «Your Privacy and Google Fonts»,«Data protection and data collection».

12. Measuring success and reach

We try to determine how our online offer is used. In this context, we may, for example, measure the success and reach of our activities and activities as well as the effect of third-party links to our website. However, we can also try out and compare how different parts or versions of our online offer are used (“A/B test” method). Based on the results of the success and reach measurement, we can in particular correct errors, strengthen popular content or make improvements to our online offering.

In most cases, the following are used to measure success and reach: IP Addresses stored by individual users. In this case, IP addresses arefundamental(“IP masking”) in order to follow the principle of data minimisation through the appropriate pseudonymisation.

Cookies can be used to measure success and reach and user profiles can be created. Any user profiles created include, for example, the individual pages visited or content viewed on our website, information on the size of the screen or browser window and the – at least approximate – location. As a matter of principle,  any user profiles are created exclusively in pseudonymised form and are not used to identify individual users. Individual third-party services to which users are logged in may assign the use of our online offering to the user account or user profile of the respective service.

In particular, we use:

• Google Analytics: Success and reach measurement; Provider: Google; Google Analytics-specific information: Measurement also across different browsers and devices (cross-device tracking) as  well as with pseudonymised IP addresses, which are only  transmitted in  full to Google in the USA  in exceptional cases, “Data Protection”, “Browser add-on for deactivating Google Analytics”.

13. Final Provisions

We have created this Privacy Policy using  the Privacy Generator of Datenschutzpartner.

We may amend and amend this privacy policy at any time. We will inform you about such adjustments and additions in an appropriate form, in particular by publishing the current privacy policy on our website.

You can prevent the storage of cookies by adjusting your browser software accordingly; however, please note that if you do this, you may not be able to use all the features of this website to their full extent. You can also prevent the collection of data generated by the cookie and related to your use of the website (including your IP address) to Google, as well as the processing of this data by Google, by downloading and installing the browser plugin available at the following link: Google Analytics Opt-out Browser Add-on.